1.1 Categories of personal data

We process the following categories of personal data:

• Inventory data (e.g. names, addresses, functions, organisational affiliation, etc.);
• Contact details (e.g. e-mail, telephone/fax numbers, etc.);
• Content data (e.g. text entries, image files, videos, etc.);
• Usage data (e.g. access data);
• Meta/communication data (e.g. IP addresses)

1.2 Recipients or categories of recipients of personal data

If we disclose data to other persons and companies such as web hosts, contract processors or third parties as part of our processing, transfer it to them or otherwise grant them access to the data, this is done on the basis of a legal permission (e.g. if a transfer of the data to third parties pursuant to Art. 6 para. 1 subpara. 1 lit. b GDPR is necessary for the fulfilment of the contract), if the data subjects have consented or if a legal obligation provides for this.

1.3 Duration of storage of personal data

The criterion for the duration of the storage of personal data is the respective statutory retention period. After this period has expired, the corresponding data will be deleted if it is no longer required to achieve the purpose, fulfil the contract or initiate a contract.

1.4 Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this occurs in the context of the use of third-party services or the disclosure or transfer of data to third parties, this will only take place if it is done to fulfil our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual authorisations, we process or have processed the data in a third country only in case of the special requirements of Art. 44 et seq. GDPR, i.e. the processing takes place, for example, on the basis of special guarantees, such as the officially recognised determination of a level of data protection corresponding to the EU or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

2. Data processing in the context of visiting our website

2.1 Log files

Every time a data subject accesses our website, general data and information is stored in the log files of our system:

• Date and time of retrieval (timestamp);
• Request details and destination adress (protocol version, HTTP method, referer, user agent string);
• Name of the retrieved file and amount of data transferred (requested URL incl. query string, size in bytes);
• Message indicating whether the request was successful (HTTP status code).

When using this general data and information, we do not draw any conclusions about the data subject. There is no personalised analysis or evaluation of the data for marketing purposes or profiling. The IP address is not stored in this context.

The legal basis for the temporary storage of data is Art. 6 para. 1 subpara. 1 lit. f GDPR. The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the secure operation of our website. Consequently, the data subject has no option to object.

2.2 Malware detection and log data analysis

We collect log data that is generated during the operation of our law firm's communication technology and analyse it automatically, insofar as this is necessary to detect, limit or eliminate malfunctions or errors in the communication technology or to defend against attacks on our information technology or to detect and defend against malware.

We collect log data that is generated during the operation of our law firm's communication technology and analyse it automatically, insofar as this is necessary to detect, limit or eliminate malfunctions or errors in the communication technology or to defend against attacks on our information technology or to detect and defend against malware.

2.3 Cookies

Cookies are used on our website. Cookies are small text files that are exchanged between the web browser and the hosting server. Cookies are stored on the user's computer and transmitted by it to our website. In the web browser you are using, you can restrict or prevent the use of cookies by selecting the appropriate settings. Cookies that have already been saved can be deleted at any time. If cookies are deactivated for our website, this may mean that the website cannot be displayed or used to its full extent.

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 subpara. 1 lit. f GDPR.

2.4 Hosting

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 subpara. 1 lit. f GDPR.

In doing so, we or our processors process inventory data, contact data, content data, contract data, usage data and meta and communication data of users of our website based on our legitimate interests in the efficient and secure provision of this online offer in accordance with Art. 6 para. 1 subpara. 1 lit. f GDPR in conjunction with Art. 28 GDPR (conclusion of a contract for processing).

3. Data processing in the context of establishing contact

3.1 Contact by e-mail

You can contact our law firm by e-mail using the e-mail addresses published on our website.

If you use this contact channel, the data you provide (e.g. surname, first name, address), but at least the e-mail address and the information contained in the e-mail, as well as the personal data you provide, will be stored for the purpose of contacting you and processing your request. The following data is also collected by our system:

• IP address of the calling computer;
• Date and time of the e-mail.

The legal basis for the processing of personal data in the context of e-mails sent to us is Art. 6 para. 1 subpara. 1 lit. b or lit. f GDPR.

Contact by letter and fax

If you send us a letter or fax, the data transmitted by you (e.g. surname, first name, address) and the information contained in the letter or fax, together with the personal data transmitted by you, will be stored for the purpose of contacting you and processing your request.

The legal basis for the processing of personal data in the context of letters and faxes sent to us is Art. 6 para. 1 subpara. 1 lit. b or lit. f GDPR.

4. Online presence in social media

We maintain online presences in social networks (LinkedIn) to inform the users active there about our services and to communicate via the platforms if they are interested. Our social media channels can only be accessed via an external link. As soon as you access our social media profiles in the respective network, the terms and conditions and data processing guidelines of the respective operators apply.

We have no influence on the collection of data and its further use by the social networks. We have no knowledge of the extent to which, where and for how long the data is stored, to what extent the networks comply with existing deletion obligations, which analyses and links are made with the data and to whom the data is passed on. We therefore expressly draw your attention to the fact that your data (e.g. personal information, IP address) will be stored by the operators of the networks in accordance with their data usage guidelines and used for business purposes.

We process data with regard to social media presences insofar as, for example, comments or direct messages are sent to us via these. The legal basis for the processing of data after the user has given consent is Art. 6 para. 1 subpara. 1 lit. a GDPR.

5. Your rights

As a data subject, you have the following rights in connection with the processing of your personal data:

5.1 Right to information pursuant to Art. 15 GDPR

(1) The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed, and, where that is the case, access to the personal data and the following information:

a) the purposes of the processing;

b) the categories of personal data that are processed;

c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;

d) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;

e) the existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing;

f) the existence of a right of appeal to a supervisory authority;

g) if the personal data are not collected from the data subject, all available information about the origin of the data;

h) the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

(2) Where personal data are transferred to a third country or to an international organisation, the data subject shall have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

5.2 Right to rectification pursuant to Art. 16 GDPR

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

5.3 Right to erasure pursuant to Art. 17 GDPR

(1) The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

a) The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.

b) The data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2) GDPR, and where there is no other legal ground for the processing.

c) The data subject objects to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2) GDPR.

d) The personal data have been processed unlawfully.

e) The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the controller is subject.

f) The personal data was collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.

(2) Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

(3) Paragraphs 1 and 2 shall not apply if the processing is necessary

a) to exercise the right to freedom of expression and information;

b) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

c) for reasons of public interest in public health in accordance with Art. 9 para. 2 lit. h) and i) and Art. 9 para. 3 GDPR;

(d) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

e) for the assertion, exercise or defence of legal claims.

5.4 Right to restriction of processing pursuant to Art. 18 GDPR

(1) The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

a) the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data,

b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;

c) the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims; or

d) the data subject has objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

(2) Where processing has been restricted pursuant to paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject's consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

5.5 Right to data portability pursuant to Art. 20 GDPR

(1) The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

a) the processing is based on consent pursuant to Art. 6 para. 1 lit. a) or Art. 9 para. 2 lit. a) GDPR or on a contract pursuant to Art. 6 para. 1 lit. b) GDPR and

b) the processing is carried out by automated means.

(2) In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible.

The right referred to in paragraph 1 shall not adversely affect the rights and freedoms of other persons.

This right shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

5.6 Right to object pursuant to Art. 21 GDPR

The data subject has the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.

In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.

5.7 Right of withdrawal pursuant to Art. 7 para. 3 GDPR

The data subject has the right to withdraw their declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

5.8 Right to lodge a complaint with a supervisory authority pursuant to Art. 77 GDPR

Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR.

6. Topicality and amendment of this privat policy

This privacy policy is currently valid and was last updated in January 2024.

This privacy policy is currently valid and was last updated in January 2024. Due to the further development of our website and offers or due to changed legal or official requirements, it may become necessary to amend this privacy policy. The current privacy policy can be accessed and printed out at any time on the website at https://www.grat-disputes.de/privacy-policy.